Having a workplace Internet and email policy in place for your small business is important. As an employer, you'll want to spell out what your company considers appropriate Internet and email usage and what is strictly prohibited (like viewing pornography or sending harassing messages). Every business is different. Take the time to consider what your goals are and how best to communicate them. If you create clear and easy-to-understand guidelines now, it may help you down the road should you be involved in a lawsuit with a current or former employee.
Creating an email usage policy can be complex, however, especially when balancing an employee's right to privacy. It's best to seek the help of an attorney to make sure you are complying with employment laws and regulations.
Be sure your policy isn't overly vague, such as only stating, "Company employees are expected to use the Internet responsibly and productively." That sentence alone leaves too much room for interpretation. Be precise. Once drafted and complete, always make sure your employees read and sign the policy before filing it away.
Here are some more tips on the do's and don'ts of small business Internet and email usage policies. Find additional articles and resources in FindLaw's Employment Law and Human Resources section.
Get Legal Help Drafting a Through Workplace Internet and Email Policy
Don't let a poorly worded Internet or email policy create a legal hassle for your business. Lawsuits can be avoided by making sure your employees have a clear understanding of workplace Internet and email usage. Having such a policy in place helps to protect both your small business and the employee. Contact an employment law attorney today to help you draft your documents.