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Taxes: The Importance of Record-Keeping

Everyone in business must keep records, especially those that will come in handy when it's time to think about taxes on the business. Good records can help your business in a variety of ways, from monitoring your business's financial help to preparing your taxes correctly. This article discusses some of the ways that good record-keeping can help your business. For more information about starting and running a small business, please visit FindLaw's section on Small Business Law.

Suggestions to help you keep better records for tax purposes include the following:

Monitor the Progress of Your Business

You need good records to monitor the progress of your business. Records can show whether your business is improving, which items are selling, or what changes you need to make. Being on top of this information by keeping good records can increase the likelihood of your business's success.

Prepare Your Financial Statements

Good records are a must in order to prepare detailed and accurate financial statements. These include income (profit and loss) statements and balance sheets. These statements can help you in dealing with your bank or creditors and help you manage your business. Remember, an income statement shows the income and expenses of the business for a given period of time. A balance sheet shows the assets, liabilities, and your equity in the business on a given date.

Identify the Source of Receipts

In the course of business, you will receive money and/or property from many sources and your records can identify the source of these receipts. This information is valuable for a couple of reasons. First, it will separate your business receipts from your non-business receipts. Secondly, it will separate your taxable income from your non-taxable income. This information can also be helpful in the event that your business is audited by the Internal Revenue Service (IRS).

Keep Track of Deductible Expenses

Deducting valid business expenses are the best way to lower the amount of taxes your business will be obligated to pay. Generally, an expense is deductible if it is "ordinary and necessary" in running your business. It's a good idea to keep track of business expenses by recording them as they occur, otherwise you may forget them when you prepare your tax return.

Prepare Your Tax Returns

You need good records to prepare your tax returns. These records must support the income, expenses, and credits you report on your tax returns. Generally, these are the same records you use to monitor your business and prepare your financial statements, so as long as you stay on top of that, you shouldn't need to keep extra records for your tax returns.

Support Items Reported on Tax Returns

There is always a chance that your business may be audited, and you must keep business records available at all times for inspection by the IRS. If the IRS examines any of your tax returns, you may be asked to explain the items reported and a complete set of records will speed up the examination. Please note that if your business is audited, the auditor is allowed to access and review your personal financial records as well.

Getting Legal Help

Typically keeping records for your business does not require the help of a tax or legal professional. However, if you have any questions about record-keeping, or other aspects of starting or running a business, you can contact a business organizations attorney in your area for guidance.

Next Steps
Contact a qualified business attorney to help you
navigate your business's taxes.
(e.g., Chicago, IL or 60611)

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